Forward Thinking Law.
We are a full-service law firm committed to creating lasting value in a world in constant transformation.
Executive Assistant
Role: The Executive Assistant provides high-level administrative support to executives and senior management at the law firm. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities:
Manage executives' calendars, including scheduling appointments, meetings, and conference calls, and coordinating travel arrangements;
Prepare and edit correspondence, presentations, reports, and other documents on behalf of executives, ensuring accuracy and professionalism;
Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications and inquiries;
Assist with meeting preparations, including preparing agendas, compiling meeting materials, and arranging logistics;
Coordinate special projects and initiatives as assigned by executives, conducting research, gathering data, and providing administrative support as needed;
Maintain confidentiality and handle sensitive information with discretion, exercising sound judgment in all interactions and communications;
Organize and maintain client and cases files, records, and databases, ensuring timely and accurate retrieval of information as needed and provide accurate and timely reports;
Anticipate executives' needs and proactively identify opportunities to streamline processes and improve efficiency;
Collaborate with other administrative staff and departments to ensure seamless coordination and support across the firm;
Perform reception duties as needed;
Provide personal assistant to the Partners, lawyers and the firm’s management.
Requirements:
Bachelor’s degree or above;
Minimum 1 year of relevant experience in similar role is preferred;
Administrative experience is an advantage;
Fluent in both written and spoken English and Chinese. Portuguese as a plus;
Excellent time management, interpersonal and communication skills in written and verbal;
Proactive and detail-minded, self-motived, responsible, and work independent;
Good presentation skills, well organized and multi-task;
Technology and business oriented;
Experienced with Office 365 applications (namely Word, Excel, PowerPoint, Teams and SharePoint).
Immediate availability is preferred.
To Apply:
Interested parties please send your resume in English and expected salary to people@mdme.com.mo.
We are a forward-thinking law firm committed to creating lasting value in a world in constant transformation.
Our multicultural team is driven by its passion for the law and its dedication to protecting clients’ interests. We are relentless in the pursuit of technical excellence and of innovative legal solutions that help our clients stay ahead of the market. By understanding their ambitions and challenges, we become trusted advisors to leading businesses and entrepreneurs.
We have a proven track record, spanning from high stakes litigation to market-first transactions, across different markets and industry sectors. Our offices in Macau, Hong Kong and Lisbon are uniquely positioned to connect people and businesses across Greater China and the Portuguese speaking countries.
For more information, please visit: https://www.mdme.com/